How to add vendors in Peakflo?

Table of Content

How to add vendors?

1. Go to the "Vendors" tab under the "Payables" section.

Screen Shot 2023-07-19 at 16.26.14

2. Click on "Add New".

Screen Shot 2023-07-19 at 16.25.53
3. There are three tabs available for adding vendor details. On the
"Info" tab, you can add the general vendor details and also assign custom fields for your vendors. in case you want to learn how you can add custom fields on a vendor detail form, please visit this link

Screenshot 2024-03-21 at 12.58.03 PM
Entity Type: Select whether the entity is a company or an individual.

Company Name: Enter the company name.

Beneficiary Country: Enter the country where the vendor is located or registered.

Reference ID: This field auto-populates a reference or identification number for the vendor.

Tax Number: Enter the tax identification number of the vendor, if applicable. (Mandatory in Singapore to enter the UEN and India to enter GSTIN).

The tax number field can be customized based on country.
For India: GSTIN
For Indonesia: NPWP
For Singapore: UEN

Reach out to to customize the field as per your requirement.

Bill approval policy: Select the approval policy for the drop-down which you want to use for approving bills.

Default Chart of Accounts: You can also assign a "Default chart of accounts" for your vendors from the "Info" tab and at the time of bill creation, the default chart of accounts will get assigned to your bill based on the vendor name. 

Default Viewers: The selected users will be able to see all the PQ/PO/Bills transactions created for this vendor

VAT Applicable: Click the check box to enable on vendor transactions. 
Additional Field: Here you will see the custom fields you created, fill in the details according to the customer field description.

Check out What are custom fields and how to add them? and How to add custom fields on the vendor form? 

4. On the "Address" tab, you'll be able to add the "billing details" and "Shipping details" of your vendor. 

Screen Shot 2023-07-19 at 16.33.51
5. On the "Bank Details" tab, you can add one or more bank details belonging to your vendors. 
* You can choose one bank account as the default bank account for your vendors by clicking on the "Default" toggle.

Screen Shot 2023-07-19 at 16.35.27

6. Double-check the vendor details and click on "Save".

How to edit vendor information?

To edit the vendor information, click on the pencil icon under the Actions column, make changes to the vendor information.

Screenshot 2024-03-21 at 1.30.35 PM
Click on Save to record the changes. 

How to delete vendor?

1. To deactivate the vendor, click on the pencil icon under the Actions column.

Screenshot 2024-03-21 at 1.30.35 PM

2. Click on the three-dot at the right upper side

Screenshot 2024-03-21 at 1.39.01 PM
3. Select "Archive" to deactivate.

Screenshot 2024-03-21 at 1.41.09 PM

How to access vendor timeline?

To access the vendor timeline, click on the vendor row.

Screenshot 2024-03-21 at 1.47.56 PM

You will be able to view the Vendor Timeline.

Screenshot 2024-03-21 at 1.45.06 PM


Why do you need to fill out vendor information? 

Think of Peakflo as your vendor management platform. By making sure that your vendor contacts have the right details, you can cut the time for creating a purchase quote or a bill. 

This is because Peakflo will help pre-fill the information in the purchase quote or the bill based on the vendor details you've added. Some examples include the workflow and the CoA assigned to the vendor as well as their payment information.