Vendors can check purchase orders and issue invoices against purchase orders in the Peakflo vendor portal by following the steps below:
Your vendors can easily check the fully approved purchase orders in their secure and self-serve vendor portal and issue invoices against the purchase orders.
This will ensure that for advance payments, the invoice is according to the approved purchase order and your vendors do not need to carry the burden of manual invoice issuance.
- From the left navigation bar, go to the “Customer PO” tab under “Receivables”.
- Your vendors can click on the purchase order they’d like to check and from the purchase order window, vendors can see the purchase order “Info”. PO info contains the details regarding purchase amount, withholding tax, balance, linked receipt notes, date, issue date, delivery date, and approval policy.
- To check the line item details, your vendors can go to the “Items” tab.
4. For checking the history of all the changes and communications regarding the PO, you can check the “Timeline” Tab. Leave comments for any stakeholder or point of contact to ask a question by clicking on “Write Comment”.
The stakeholders will get notified immediately and will be able to check and respond to the vendors' comments.
5. Your vendors can issue invoices against POs by clicking on “Create Invoice”.
6. Here your vendors can check the details of the invoice, upload the necessary files, and send the invoice for approval or issue invoices directly.
For setting up approval policies, vendors can check out this link.
* The item unit price cannot be edited by the vendors at the time of invoice issuance to avoid overpayments.
* You can make certain file uploads (such as shipping lists) mandatory for your vendors. In case the files are not uploaded, the invoice cannot be issued without the validation of shipping list and invoice details. (Please contact support@peakflo.co to make certain file uploads mandatory for vendors.)
* From the files section vendors can upload Shipping Lists which will go through an approval policy and will be scanned through OCR and matched with the invoice for validation by Peakflo. The validated invoice will be shown with a comment in the timeline
Peakflo vendor portal supports e-Meterai (Electronic Stamp Duty) and e-Faktur Pajak for Indonesia and Tax invoice (GST Invoice) for Singapore.
9. Once the invoice is issued, the invoice will be shown as a bill under “Bills and Reimbursements” under your “Payables” tab. Your procurement and AP team can check the invoice details and assign approval policies to the bills.
