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      How do I connect Quickbooks to Peakflo?

      Are you using Quickbooks accounting software to manage your business? By integrating with Peakflo, you can pay and get paid seamlessly! 

      Plus, the setup is only a one-click process—ok it's closer to five clicks, but who's counting (we'll get into this later, or you can go to the section in this article on How to Connect Quickbooks to Peakflo)

      Data flow diagram

      Peakflo will securely import the following data from Quickbooks automatically: 

      • Accounts
      • Customers
      • Invoices
      • Payments received → you can also import Payments from Quickbooks to Peakflo and vice versa
      • Credit Notes 

      Your Peakflo account syncs with Quickbooks automatically: every 5 minutes (for accounts, payments, and credit notes) and in real-time (for customers and invoices) before any payment reminder is sent to ensure you're always working with the most up-to-date information. 

      How do I connect Quickbooks to Peakflo? 

      Step 1: Go to settings

      Step 2: Click 'Integrations'

       

      Step 3: Click Connect to QuickBooks

      Step 4: Log into your Quickbooks account

      Step 5: Configure Account Mappings

      Once you're logged in you'll be directed to the Quickbooks Status screen. Click on Configure Account Mappings on the further right. 

      To sync payments with your accounting software, you'll need to select the chart of accounts in the following settings:
      Payment processing fees: Select the chart of accounts to sync payment processing fee entries. 
      Bill item default: Select the chart of accounts to sync bill items that are not assigned to any accounts or GL codes in Peakflo
      Map Withholding Tax to Accounts: Select the types of withholding taxes linked to the chart of accounts to automated receivables and payables reconciliation. This is already set by default.
      • Account for receivables: Select the chart of accounts to sync withholding tax receivables entries. 
      • Account for payables: Select the chart of accounts to sync withholding tax payable entries. 

      Map currencies to bank account: Set the relevant currency for the chart of accounts linked to cash inflows and outflows. Click on View All to see more options for the currencies.

      • Receivables account: Select the bank account to sync customer collections. 
      • Funding account: Select the bank account to fund the Peakflo wallet. 
      • Payables bank account: Select the Peakflo wallet created in your accounting software.

      * You can also set up different wallets and bank accounts with the same currency to make sure payments are automatically reconciled under the correct COA/GL code expenses.


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      Once done, click Save Settings at the top right. 

      🛠️ Need any technical help with the account mapping? Reach out to us at support@peakflo.co! 

      Step 6: Congratulations, you've successfully connected Quickbooks to Peakflo!

      Once the connection is successful, you'll see the green Connected badge under Connection status in the QuickBooks status screen.

      Click on the Refresh button next to Sync status if you'd like to fetch new sync logs.

      You can also Refresh Accounts to download the latest chart of accounts from Quickbooks or Refresh Taxes to download the latest taxes from QBO. 

       

      FAQs

      How long will my Peakflo account be connected to Quickbooks?

      Your account will be connected to Quickbooks until you click disconnect. If you ever find your account disconnected, you can reconnect any time in Settings → Integrations.

      How do I disconnect from Quickbooks?

      Go to Settings → Integrations and click on Disconnect from Quickbooks. 

      How are payments recorded on Quickbooks handled?

      Payments applied to invoices on Quickbooks will be synced to Peakflo instantly. You must have auto-sync enabled for 2-way payment sync to work.

      How to change my Quickbooks Organization in Peakflo?

      Reach out to us and we can help you to change the Quickbooks organization.